Privacy Policy for Logos Scribe
At Logos Scribe, we are committed to protecting the privacy and security of the personal information of our clients and website visitors. This Privacy Policy details how we collect, use, process, and protect your information when you engage with our legal services, covering contract drafting, legal document review, terms and conditions formulation, intellectual property agreements, and commercial contract negotiation support. It explains your rights regarding your personal data and how we comply with applicable data protection laws, including the General Data Protection Regulation (GDPR).
1. Information We Collect
We collect various types of personal information to provide our expert legal services and to operate our online platform effectively. This includes:
- Contact Information: Names, postal addresses, email addresses, and telephone numbers.
- Professional Information: Job titles, company names, and related business details pertinent to the legal services we provide.
- Service-Related Information: Details necessary for contract drafting, document review, and legal advice, which may include sensitive personal data depending on the nature of the legal work. We process such data strictly in accordance with legal and ethical obligations.
- Website Usage Data: Information about how you interact with our site, including IP addresses, browser types, operating systems, referring URLs, and pages viewed. This helps us improve our online presence and user experience.
- Communications: Records of your correspondence with us, including emails and other forms of communication.
2. How We Use Your Information
Your personal information is used for the following purposes:
- To Provide Legal Services: Delivering and managing the specific legal services you request, including contract drafting, document review, and negotiation support. This forms the primary basis of our contractual relationship.
- Communication: Responding to your inquiries, providing updates on your cases, and sending important notices related to our services.
- Legal and Regulatory Compliance: Fulfilling our legal and ethical obligations as a legal service provider, including anti-money laundering checks where required.
- Improving Our Services: Analyzing website usage to enhance our online platform, optimise user experience, and develop new features or services.
- Marketing (with Consent): With your explicit consent, we may send you information about our services, legal updates, or events that we believe may be of interest to you. You can opt out at any time.
3. Legal Basis for Processing Personal Data (GDPR)
We rely on the following legal bases for processing your personal data:
- Performance of a Contract: Processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract (e.g., providing legal services).
- Legitimate Interests: Processing is necessary for the purposes of the legitimate interests pursued by Logos Scribe or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. Examples include improving our services and detecting fraud.
- Legal Obligation: Processing is necessary for compliance with a legal or regulatory obligation to which Logos Scribe is subject.
- Consent: In certain situations, we may rely on your explicit consent to process your personal data, particularly for marketing communications. You have the right to withdraw your consent at any time.
4. Data Sharing and Disclosure
Logos Scribe will not sell, rent, or lease your personal information to third parties. We may share your information in the following circumstances:
- Service Providers: With trusted third-party service providers who assist us in operating our business and providing our services (e.g., IT support, cloud hosting). These providers are contractually obligated to protect your data and are prohibited from using it for any other purpose.
- Legal Requirements: When required by law or in response to valid requests by public authorities (e.g., a court order or government agency).
- Professional Advisers: With our auditors, insurers, or other professional advisers, where necessary to obtain professional advice or manage legal disputes.
5. International Data Transfers
As a United Kingdom based company, your data will primarily be processed within the UK. If we transfer personal data outside the UK or the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission, to guarantee the protection of your personal data.
6. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. The retention period may vary depending on the type of data and the nature of our engagement. For example, client files and related personal data are typically retained for a minimum of seven years after the conclusion of our legal services, in line with legal professional guidelines.
7. Your Data Protection Rights
Under GDPR, you have the following rights concerning your personal data:
- Right to Access: You have the right to request a copy of the personal data we hold about you.
- Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data.
- Right to Erasure ( "Right to be Forgotten"): You have the right to request the deletion of your personal data under certain circumstances.
- Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data under certain conditions.
- Right to Data Portability: You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
- Right to Object: You have the right to object to our processing of your personal data, particularly in cases of direct marketing or where processing is based on legitimate interests.
- Right to Withdraw Consent: Where our processing is based on your consent, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month.
8. Security Measures
Logos Scribe implements robust technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. These measures include encryption, access controls, regular security assessments, and employee training on data protection.
9. Cookies
Our online platform may use cookies and similar tracking technologies to improve your browsing experience and collect information about how you use our site. You can manage your cookie preferences through your browser settings. For more detailed information, please refer to our separate Cookie Policy.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and we encourage you to review it periodically.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at:
Logos Scribe
A82,
UK,
Scotland,
G83 8PD,
UK
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, if you believe your rights have been violated.